Property Management And Landlord Services In Swansea, Mumbles And Sketty

At Belvoir Swansea, Mumbles and Sketty, our aim is to provide Landlords with a complete service, offering solutions for all your property management and investment needs.
We are a locally owned franchise, with the backing of a multi-award-winning national organisation, who continually strive to be at the forefront of the property management marketplace. We pride ourselves on offering a professional, caring and quality service which is underlined by a strong knowledge of the local property market and trends.

Our success has been built upon traditional values, coupled with a contemporary approach to the Lettings industry. We are experts in our field, with a proven track record of delivering our award-winning Let Only and Fully Managed Services to Swansea Landlords since opening in 2010. We are authorised and regulated by the Financial Conduct Authority, members of The Property Ombudsman Scheme, fully licenced with Rent Smart Wales, members of the Information Commissioners Office, as well as being a Propertymark approved agent.

Our comprehensive marketing strategy ensures that your property will be seen by potential contract-holders, not just on the Belvoir website, but also on On the Market, Zoopla, and Prime Location, as well being advertised in one of our three offices using the latest touch screen technology. Our dedicated team will process the enquiries, ensuring that we find the most suitable contract-holder for you and your property in a prompt and timely manner.

Like most Letting Agents, we work off a ‘no let, no fee’ basis. However, unlike many of our competitors, we are proud of the fact that we do not earn any commissions off maintenance works conducted at your property, before, after or during the occupation contract. We also offer a competitive fee structure with no hidden costs.

If you would like a free Appraisal of your property or would like to discuss your specific requirements, please contact us and we would be happy to help.

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Landlord Services – Swansea, Mumbles and Sketty

Service Options and what’s included	Let Only	Fully Managed
A comprehensive property appraisal	✓	✓
Assistance and guidance to ensure that the property meets the legal requirements for letting	✓	✓
Marketing & advertising of the property (via Zoopla, On the Market, Belvoir website and social media, where applicable)	✓	✓
24-hour live chat, accompanied viewings and weekly viewing feedback	✓	✓
Comprehensive applicant referencing and credit checks	✓	✓
All aspects of legal conveyancing in association with setting up the contracts	✓	✓
Management of the Move In process (to include providing contract-holders with keys, property information, deposit scheme information and copies of safety certificates and lettings guides)	✓	✓
Arranging a comprehensive, independent photographic inventory and legionella risk assessment (there is an additional fee for these reports – please refer to our fees)	✓	✓
Collection of the first months’ rent & damage deposit	✓	✓
Processing and payment of funds to your designated account	✓	✓
Contacting utilities (gas, electric, water and council tax) to inform them of the new occupier & meter readings (if provided)	✓	✓
Providing you with all relevant paperwork (including signed contracts, account statements, invoices, safety certificates)	✓	✓
Full management of the damage deposit (including logging funds with the Deposit Protection Scheme, and updating of any contract or deposit changes		✓
Up to date Rent Smart Wales licencing, in order to legally manage your property (as a landlord, you are still required to register with Rent Smart Wales (for more information, please click here)		✓
Access to our bespoke Rent Guarantee Service (for more information, please contact us)		✓
Collection of contract-holder rent on a monthly basis, supplying a statement upon receipt and payment of funds to your account		✓
Upon request, providing you or your accountant with full income and expense reports for your end of year tax return (provided at a small additional cost – please refer to our fees)		✓
Providing your contract-holder with a 24/7 property maintenance service, which can be tailored to your own specific instruction and ensures that repairs are dealt with promptly and cost effectively		✓
Carrying out Property Visits every 12-16 weeks and supplying you with a full visit report, arranging any required maintenance and managing occupier issues		✓
Managing all contract-holder queries during the tenancy		✓
Upon request, carrying out Rent Reviews, and serving relevant notices for rent increases to your contract-holder (there is an additional fee for this service – please refer to our fees)		✓
Coordinating Occupation Contract renewals, including further reference checks and all associated conveyancing (there is an additional fee for this service – please refer to our fees)		✓
Administration of ongoing legal and safety checks		✓
Receipt & Management of contract-holder notice to vacate		✓
Full management of the check-out process and key return		✓
Completing a full check out report upon contract-holder vacating (there is an additional fee for these reports – please refer to our fees)		✓
Arranging meter readings following check out, and updating utilities (gas, electric, water and council tax)		✓
Negotiating with the contract-holder any and all deductions at the end of the contract (Alternative Dispute Resolution ADR Preparation charged at an extra cost – please refer to our fees)		✓

Landlord Fees

VAT is payable at the prevailing rate on all our fees. In accordance with consumer legislation, it is quoted as included in the prices stated below. If the VAT rate changes the price charged will change accordingly. An amount payable under a percentage fee will go up or down depending on the agreed rent level. Fixed fees will remain the same regardless of the rent level agreed.

Main Service Options:

Let Only Fee
£474 incl VAT (£395 plus VAT) OR 60% of one month’s rent incl VAT (50% plus VAT), whichever is greater

(For example, if the monthly rental was £800.00, you will pay a fee of £480.00 including VAT, from the first month’s rent. If the agreed rental is higher or lower than the example price, your Contract Holder find fee will be correspondingly higher or lower)

Fully Managed Fee
£474 incl VAT (£395 plus VAT) OR 60% of one month’s rent incl VAT (50% plus VAT), whichever is greater

(For example, if the monthly rental was £800.00, you will pay a fee of £480.00 including VAT, from the first month’s rent. If the agreed rental is higher or lower than the example price, your start up fee will be correspondingly higher or lower)

AND

14.4% incl VAT (12% plus VAT) of the monthly rent.

(For example, if the monthly rental was £800.00, you will pay a fee of £115.20 including VAT per month. If the agreed rental is higher or lower than the example price, your commission fee will be correspondingly higher or lower)

Please note there is a minimum fee for monthly management of £66.00 including VAT (£55.00 plus VAT)

All fees listed are outlined in our Terms of Business. Other ad-hoc fees may be applicable on some occasions but communicated to you prior to charging. If you have questions regarding the fees listed, please speak to one of the team. Please note that all relevant charges are tax deductible. Hilary Davies Ltd T/A Belvoir Swansea is part of the Propertymark Client Money Protection Scheme.

Additional Services for Fully Managed & Let Only	Charge (£)
Withdrawal Fee (after referencing has taken place)	£360.00 including VAT (£300.00 + VAT)
Withdrawal Fee (after marketing has taken place but before a contract-holder has been found)	£180 including VAT (£150.00 + VAT)
Duplicate copies of Statements & Occupation Contracts	£6.00 including VAT (£5.00+VAT)
Document request from Archives	£90.00 including VAT (£75.00 + VAT)
Insurance Claim Handling Fee	18% including VAT (15% + VAT) of the total value of the claim
Professional Hourly Rate for services outside of the Agreement (to include service of legal notices and other miscellaneous services)	£90.00 including VAT (£75.00 + VAT)
Re-signing or Renewal Fee – payable where the Agent, with your agreement, arranges a renewal of a contract to an existing contract-holder, this includes the optional referencing of the Contract Holder and rent review at the property	£300.00 including VAT (£250.00 + VAT)
Rent Review – payable where The Agent, upon your request, arranges a rent review during an existing contract, agrees a Rent Increase and subsequently serves the relevant legal notice to implement an increase	£100.00 including VAT (£83.33 + VAT)
Void Property Management Fee	Price Upon Request
Annual Waiver for Preparation of Alternative Dispute Resolution or Statutory Declaration (DPS Claim) (Managed Only)	£48.00 including VAT (£40.00 + VAT)
Re – Let Fee (Managed or Let Only)	Same Cost as initial Letting Fee (see above)
Mid Tenancy Management Take On	Same Cost as initial Letting Fee (see above)
Prepayment Utility Card Management	Same Cost as initial Letting Fee (see above)
Key Cutting	£24.00 including VAT (£20.00 + VAT) plus the cost of the keys
Mid Term Tenancy Agreement Changes	£30.00 including VAT (£25.00 + vat)
Additional Referencing Charges (two applicants are included as standard for each let)	£60.00 including VAT (£50.00 +VAT)

All fees listed above are outlined in our Terms of Business. Other ad-hoc fees may be applicable on some occasions but communicated to you prior to charging. If you have questions regarding the fees listed above, please speak to one of the team. VAT will be added to all fees where applicable as listed above, please note that all relevant charges are tax deductible.
Hilary Davies Ltd T/A Belvoir Swansea is part of the Safe Agent Client Money Protection Scheme.

Inventories, Check Outs and Legionella Risk Assessments

A property inventory/statement of condition is carried out at the start of each new move in, and is a record of the condition of the property prior to the contract commencing. Our inventories are created with a combination of photographs, virtual tours and written descriptions, using the most up to date technology. The reports offer vital protection to landlords.

Initial Inventory

Beds	Unfurnished	Furnished
1 Bed	£95.00 including VAT	£105.00 including VAT
2 Bed	£105.00 including VAT	£115.00 including VAT
3 Bed	£125.00 including VAT	£140.00 including VAT
4 Bed	£155.00 including VAT	£170.00 including VAT
5 Bed	£175.00 including VAT	£200.00 including VAT
6+ Bed	Quote upon request	Quote upon request

A check out report is completed at the end of a tenancy. This is the first visit that will go ahead once keys are handed in, to ensure that it is an accurate reflection of how the property has been returned. The check out report is then compared against the ingoing inventory, to establish if there are any damages that may need rectifying. Without both inventory and check out report, we would be unable to make any claims from a contract-holders deposit in the event that they have not returned the property as they should have.

Check out Report

Beds	Unfurnished	Furnished
1 Bed	£80.00 including VAT	£85.00 including VAT
2 Bed	£90.00 including VAT	£95.00 including VAT
3 Bed	£100.00 including VAT	£105.00 including VAT
4 Bed	£11500 including VAT	£125.00 including VAT
5 Bed	£135.00 including VAT	£150.00 including VAT
6+ Bed	Quote upon request	Quote upon request

A legionella risk assessment (LRA) is compulsory for all rental properties, and must be completed by a competent person. We ensure that all required areas are checked and considered, and a physical report is created, which can then be held on file as evidence of the risk assessment. LRA’s should be completed at the start of a new tenancy, and reviewed every two years.

Legionella Risk Assessment

Initial	Update
£75.00 including VAT	£60.00 including VAT

If you are opting for our fully managed service, then please note that the above reports are all mandatory, and will automatically completed by us at move in/check out, with the charges deducted from your rental income.
If you are opting for our let only service, then these services are available to you upon request, and are highly recommended. We are also able to offer property visit services to let only landlords, and more information on this will be provided soon. In the meantime, please feel free to contact us to discuss further.

Routine Property Visits
Regular routine property visits should be carried out at all rental properties during a tenancy. These visits provide an opportunity for the landlord to ensure the property is being looked after and that there are no breaches of the contract (e.g. pets that have not been agreed). The visits also allow a landlord to check for any maintenance that may not have been reported, and meet their repair obligations. Having a proper recorded visit reports with photographic evidence is best practice and protects the landlord in the event of any future disputes.

Initial Inventory

Routine Property Visit (for Self Managing Landlords)*		Standalone Visit	3 Visits over 12 months
	1-3 Bed	£50.00	£140.00
	4-5 Bed	£65.00	£185.00
	1-3 Bed	£75.00	£215.00

*If you are opting for our fully managed service, then please note that routine property visits are included in your monthly management fee, and carried out automatically every 12-16 weeks.
If you are opting for our let only service, then all of the above services are available to you upon request, and are highly recommended to ensure you are protecting yourself against any future issues or disputes. To request these services, please contact us at swansea@belvoir.co.uk or by calling one of our offices directly.

Other Services

Free Buy to Let consultation meetings and advice
Access to comprehensive Landlord and Buy to Let specific insurance products

Read Reviews

Industry Awards

Winners of the Bronze Award for ‘Franchise of the Year’ – National Belvoir Awards 2023
Winners of the ‘Community Champion’ Award – National Belvoir Awards 2023
Winners of the Silver Award for ‘Sales Office of the Year’ – National Belvoir Awards 2023
Winners of the Silver Award for ‘Best Agent in Wales’ – The Negotiator Awards 2022
Winners of the Gold Award for ‘Franchise of the Year’ – National Belvoir Awards 2022
Winners of the ‘Innovation Award’ – National Belvoir Awards 2022

Winners of the Silver Award for ‘Franchise of the Year’– National Belvoir Awards 2021
Winners of the ‘Innovation Award’– National Belvoir Awards 2020
Winners of the Silver Awards for ‘Best Agent in Wales’– The Negotiator Awards 2019
Winners of the Gold Award for ‘Best Letting Agent in Swansea’– The British Property Awards 2019
Winners of the Silver Award for ‘Best Agent in Wales’– The Negotiator Awards 2018
Winners of the Bronze Award for ‘Best Estate Agent in Wales’- The British Property Awards 2018
Winners of the Gold Award for ‘Best Letting Agent in Swansea‘- The British Property Awards 2018
Winners of the Gold Award for ‘Best Estate Agent in Swansea’– The British Property Awards 2018
Winners of the ‘Silver Customer Service Award’– National Belvoir Awards 2018
Winners of the Silver Award for ‘Franchise of the Year’– National Belvoir Awards 2018
Winners of the Bronze Award for ‘Best Agent in Wales’ – The Negotiators 2016 & 2017
Winners of the ‘GOLD Customer Service Award’ – National Belvoir Awards 2016
Winners of the ‘Best in Region Award’ – National Belvoir Awards 2016
Winners of the Silver Award for ‘Best Agent in Wales voted by tenants’ – ESTAS 2015
Winners of the Sunday Times Lettings Franchise of the Year Gold Award 2014, 2015, 2016
Winners of the Silver Award ‘Best Agent in Wales’ – The Negotiator Awards 2015
Winners of the Bronze Award ‘Best Agent in Wales’ – The Negotiator Awards 2014

Arrange a free market appraisal

If you’re a landlord, looking to let or you’re just interested in how much your property might be worth, the best way to get an accurate and detailed understanding is through a free one-to-one appraisal with one of our experienced local agents. Request an appraisal with us using the form below.